Office of the Comptroller

A Unit of Business & Finance

Accounts Payable

The Accounts Payable division is responsible for processing and rendering payments for the legal obligations of North Georgia College & State University. The supervisor of Accounts Payable performs various reviews to ensure the accuracy and appropriateness of payments for purchases of goods and services.

Accounts Payable Staff

       

Name  

      

Title

Phone
    Cindy Truelove      

Accounts Payable Supervisor   

706-864-1856
    Jennifer Mulkey      

Accounting Clerk

706-864-1403
    Wendy Smith
       Accountant II     
 706-867-3201

 

 Acceptable Methods of Payment/Reimbursement

 		    

 

 
Where check requests are an option, they are the preferred method of payment

Transaction Type

Acceptable

Payment Type

Purchase

Request

P-Card

Check

Request
Payment to Independent Contractors

X


X
Payment for Agreements between USG Institutions 

X

 

X
All Reimbursements to Employees

 

 

X

Flexible Spending Account Payments to Employees

 

 

X
Payment for Work Authorization Visas

X

 

X
All Reimbursements to Students

 

 

X
Payment of Scholarships

 

 

X
Non-Employee and Employee Travel Reimbursements (see Travel page)

 

 


Refunds of Continuing Education Course Registration Fees

 

 

X
Payments to Aramark for Meal Plans and Campus Cash

 

 

X
Utility Payments

 

 

X
Payment of Institutional Memberships/Dues

 

X

X
Professional Services, Maintenance/Repair Services, etc. (A 1099 Form from A/P is required at the end of the calendar year)    

X

All invoiced purchases or contracts for Supplies or Equipment (verify whether or not these are subject to statewide contract requirements)

X

 

 

Purchases of Supplies or Equipment through statewide contract (subject to P-Card spending limit)

X

X

 
                    

FORMS:

Authorization Agreement for Automatic Direct Deposits
 

 Check Request Form 

W-9


Request for Cell Phone Expense Reimbursement


 
 

HELPFUL INFORMATION:
Spending Guideline by Fund